Symposium papers must contain material that is of significant interest to IASS aims and topics, and has not been previously published or is not readily available to the members of the Association. Submission of a manuscript shall be interpreted as an assertion by the author(s) that it is not being considered for publication elsewhere; however, it is understood that significantly expanded and revised versions of proceedings papers may later be submitted for consideration for publication in a journal.
Submission is also an assertion that the presented results have been obtained by all identified authors and no one else. The use by authors of another work (typically the work of another author) without permission, credit or acknowledgment is considered plagiarism and is not permitted, neither in the form of literal copying nor in paraphrasing another work. It is important that every author of a contribution be credited as such. It is equally important that a person not be named as an author when he or she is not. To be an author, one must have responsibility for a particular aspect (that is not minimal) of the research or preparation of the work, that is, must have made a significant contribution to the conception, design, execution or interpretation of the reported study, and must have approved the final form of the work. Fundamentally, an author must be prepared and have the ability and responsibility to publicly defend the work.
For the contribution to the proceedings, author(s) retain copyright but grant permission for publication to the IASS. If author(s) include materials with copyright held by others, author(s) must certify that they have received appropriate permission for such use and must provide appropriate credit. The IASS provides a sample of the copyright form to be completed by the organizers with specific data for the symposium. For each paper, a signed declaration by the authorized author(s) must be collected by the organizers.
Open Access Policy
Because the authors retain copyright, they may make fair use of the publication, for example, they are free to upload a .pdf of their published contribution on publicly accessible
repositories of their institutions immediately following the symposium. Full publication details of the online Proceedings of IASS Annual Symposia should be provided along with the .pdf. (Note: final edited copies of the .pdf file can be obtained by the authors either from the digital proceedings of the symposium delivered to all registered attendees or, if they are IASS members, from the online proceedings on the IngentaConnect hosting site.)
Contributions submitted to IASS Symposia shall undergo a review process by peer reviewers who are knowledgeable in the pertinent subject area. Reviewers shall accept, ask for amendments or reject a contribution. The Symposium organizers shall implement a system to peer-review the contributions before acceptance by appointing a Scientific or Technical Committee. Authors shall be properly notified about the acceptance, required amendments or motivated rejection of their contributions. For the case of sessions organized by Working Groups, IASS procedures state that the session organizer is responsible for proposing peer reviewers for that session; all contributions in the session will go through the general review process devised by the symposium organizers. Finally, the papers optionally submitted by invited speakers (e.g., distinguished plenary lecturers or IASS honorees) are exempt from peer review.
Reviewer Ethics and Malpractice Policy
IASS policy and professional ethics requires that reviewers treat the contents of contributions under review as privileged information not to be disclosed to others before publication. It is expected that no one with access to a contribution under review will make any inappropriate use of the special knowledge which that access provides. If a conflict of interest exists, then the reviewer should decline to review a contribution. Reviewers should not interact directly with authors about their submitted contributions.